7. General Meetings
7.1 An Annual General Meeting will be held during the final quarter of each membership year and the following business will be undertaken: a) The Chairman’s report will be read and discussed. b) The audited accounts for the previous year and draft accounts for the current year will be presented by the Treasurer. c) The officers of the Club (Management Committee and sub-committees) will be (re-)elected.
7.2 An Extraordinary General Meeting may be called at any time by the Management Committee, or by a petition to the Secretary signed by not less than ten members.
7.3 Not less than four weeks notice of a General Meeting must be given to club members. For this purpose a message sent to the e-mail address supplied to the Secretary at the time of renewing annual membership (or upon application for new members) or subsequently notified in writing (which includes e-mail communication) will be deemed sufficient notification.
7.4 Motions to be discussed at a General Meeting must be submitted in writing to the Secretary at least two weeks before the date of the meeting.
7.5 A quorum of one fifth of the current senior membership (over 16 years of age) of the Club is required to constitute a General Meeting. For the purpose of calculating a quorum, members casting a proxy vote shall be counted as if they were present at the meeting. 15 April 2013
7.6 Voting at a General Meeting shall be by show of hands unless the committee decides that a ballot should be held for a specific vote. Notice that voting is to be by ballot must be notified to members no later than two weeks before the date of the meeting. Proxy votes must be lodged with the Secretary in writing or by e-mail not less than 48 hours before the meeting. A majority of more than fifty per cent of senior members present (including proxy votes) shall be required to pass a resolution of the General Meeting. The Chairman shall have a casting vote in the event of a tie.